We are a well-respected law firm specializing in plaintiff's employment, personal injury, medical malpractice and consumer rights cases, seeks an Office Administrator with 3-5+ years of experience.
The Office Administrator manages business functions, as well as the overall operations of a law office, reports to the managing partner and firm partners, and participates in management meetings. In addition to general responsibility for financial planning and controls, personnel administration, systems and facilities management, the Office Administrator must identify and plan for the changing needs of the firm. He/She will share responsibility with firm partners for strategic planning, practice management and marketing, and contributes to cost-effective management.
The Office Administrator is responsible for and/or participates in most or all of the following:
HUMAN RESOURCE MANAGEMENT - Includes management of full cycle of human resources; benefits management, performance management, staff professioinal development, counseling/coaching, compensation administration and staff management.
MARKETING/PUBLIC RELATIONS - Includes working with senior partner(s) to design and implement marketing strategies and activities. Assist with preparation and dissemination of press releases, marketing mailers.
Manage intake process, firm website and social media (with assistance from consultants), evaluate statistics generated from marketing efforts, identify and report on methods to improve Firm visibility and image, develop and implement strategies aimed to improve firm reach, visibility and image. Update website and social media platforms.
Coordinate annual firm events and firm community involvement activities.
FINANCIAL ADMINISTRATION - Collaborate with bookkeeper to ensure policy and controls are maintained, interface with Firm's CPA and third-party administrators to review financial planning strategies.
Collaborate with bookkeeper re: timesheet approvals, payroll, month-end and year-end accounting reports, firm taxes and accounting entries. Communicate financial information to firm partners.
FACILITIES/OPERATIONS MANAGEMENT - Includes asset management, maintenance of office environment, maintain office equipment, review and negotiate vendor contracts. Review and approve purchase of office and kitchen supplies. Manage offsite storage.
Update emergency preparedness plan and supplies. Serve as main contact and firm representative for building management.
SYSTEMS MANAGEMENT - Management of IT, telecommunications and library systems. Develop and implement new technology plan, including updating and/or selecting appropriate litigation software, with assistance from outside IT consultants. Purchase and maintain onsite hardware.
REQUIRED EDUCATION, SKILLS AND EXPERIENCE
The ideal candidate must have experience managing a small business, preferably a law firm, or equivalent educational experience.
Must have advanced interpersonal and leadership skills, organizational skills. Must have ability to establish workflows and implement and follow through on strategic decision-making related to operations and marketing .
Must have understanding of basic accounting principles.
Must have understanding of systems management.
BA or BS required, MA, MBA or MS a plus.
Prior experience as legal staff, a plus.
Experience with eDocs and Abacus Law and Accounting, a plus.
If your qualifications and skills meet the above specifications and you have 3-5 years of exp., please submit your cover letter AND resume for consideration to firstname.lastname@example.org.
No submissions will be accepted from recruiters.